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Meeting Date:
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9/22/2022 - 5:30 PM
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Category:
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CONSENT AGENDA
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Type:
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Action
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Subject:
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5.9 Proposal/Bid - Snow and Ice Management Services
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Comprehensive School Improvement Plan:
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2021 - 2022 Goal B-1 Business Proactively and responsibly manage district growth, finances, and support services to improve student achievement.
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Enclosure
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Memorandum on Snow Removal/September 2022; Snow Removal RFP; Snow Removal Bid Tabulation; Snow Removal Contract Rationale; Snow Removal Contract (3 year) between Platte County R-3 School District and Metro Snow Contractors, LLC.
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File Attachment:
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Summary:
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Each year, the Platte County R-3 School District contracts the snow and ice management services for the District. It has been seven (7) years since we bid these services, therefore this year, we sent a Request for Proposal (RFP) for these contracted services. We had two (2) contractors respond to the RFP and provide a proposal/bid for the services. We requested contractors provide a “lump sum” price for all services/all season, a “per push and per salt” price, and also pricing for years two and three in the proposal/bid.
It is our recommendation to enter into a three (3) year contract with Metro Snow Contractors, LLC. Metro Snow was the lowest bid for all services. The District is recommending the selection for the “per push and per salt rate” for the 2022/23, 2023/24, and 2024/25 school years. The proposal did see a rate increase of approximately 26% for “per push and per salt” rates for year one (2022/23), but only an average of 5% increase for years two and three (2023/24 and 2024/25). Rationale for the selecting Metro Snow Contractors, LLC. can be found in the bid tabulation document and bid rationale document.
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Funding:
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Recommendation:
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It is recommended the Board of Education approve the three (3) year proposal/contract for snow and ice management services between Platte County R-3 School District and Metro Snow Contractors, LLC. as submitted.
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Approvals:
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Recommended By:
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Signed By:
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Vicki Diggs - Secretary to the Board of Education
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Signed By:
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Dr. Devin Doll - Executive Director of Operations and Facilities
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Signed By:
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Dr. Jay Harris - Superintendent of Schools
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Vote Results:
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| Original Motion | | Member Sharon Sherwood Moved, Member Karen Bryant seconded to approve the Original motion 'It is recommended the Board of Education approve the three (3) year proposal/contract for snow and ice management services between Platte County R-3 School District and Metro Snow Contractors, LLC. as submitted.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 2. | | The motion Carried 4 - 2 | | | | | Sharon Sherwood | Yes | | Buffy Smith | No | | Doug Doll | Yes | | Karen Bryant | Yes | | Shawn Chiddix | Yes | | Mike Matousek | No | |
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